🌐 Mailman 3 May 2016 - Inpycon - python.org

CFP Marketing
by Anand B Pillai May 31, 2016

May 31, 2016

Hi, I wasn't even aware the CFP had opened as there is no marketing noise around it on Twitter or anywhere! Please take steps to ensure this is tweeted at least and the word is spread. -- Regards, --Anand ---------------------------- Software Architect/Consultant anandpillai(a)letterboxes.org http://twitter.com/skeptichacker

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Minutes of Meeting || 26-May-2016
by Peeyush Aggarwal May 29, 2016

May 29, 2016

Hi folks, Minutes of Meetings for Meeting held on 26th May 2016. Following topics were discussed in the meeting: 1. CFP taintative dates as guidance for CFP team: CFP Closure/ submission: dead line one week , June 29 Acceptance of talks: July 10th presentation upload: July 27th minimum 3 weeks Final review: least 15 days before: 5th August Schedule announcement: 20 days before: (20th August) August 25th These are guideline for the CFP team and final deadlines for these will be decided by them. CFP team to clearly mention that there will be no travel allowances. CFP team to manage announcements, people are not even aware that CFP is open, there is no current advertising. - Announcements to be sent out to local mailing lists too - Lot more posts need to go out asking for Proposals - Lot more social media posts need to happen There needs to be another announcement mentioning the deadline for CFP done by the CFP team. 2. Ticket sales to open asap. The Venue team will be making sure to setup a event on explara and open the tickets asap and make the announcements with the help of social media team. This task should be completed by this Monday 30th May. 3. Venue team to coordinate and contact potential people for Keynote speakers based on input from the community(using the suggestions in existing discussion about this) Selection. 4. Keynote Speaker to be finalized asap. Deadline is June 14. 5. Sponsorship team to contact Satyaakam and use existing prospectus and template for contacting sponsors. Sponsorship to close One month before the event. 6. Once Event is setup and ticket registrations open, there needs to be a blog post posting the deadlines above. Regards Team PyCon India

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Fwd: [PyDelhi] Minutes of Meeting || 26-May-2016
by qua non May 29, 2016

May 29, 2016

---------- Forwarded message ---------- From: Peeyush Aggarwal <peeyushaggarwal94(a)gmail.com> Date: Sun, May 29, 2016 at 1:18 AM Subject: [PyDelhi] Minutes of Meeting || 26-May-2016 To: ncr-python.in(a)python.org Hi folks, Minutes of Meetings for Meeting held on 26th May 2016. Following topics were discussed in the meeting: 1. CFP taintative dates as guidance for CFP team: CFP Closure/ submission: dead line one week , June 29 Acceptance of talks: July 10th presentation upload: July 27th minimum 3 weeks Final review: least 15 days before: 5th August Schedule announcement: 20 days before: (20th August) August 25th These are guideline for the CFP team and final deadlines for these will be decided by them. CFP team to clearly mention that there will be no travel allowances. CFP team to manage announcements, people are not even aware that CFP is open, there is no current advertising. - Announcements to be sent out to local mailing lists too - Lot more posts need to go out asking for Proposals - Lot more social media posts need to happen There needs to be another announcement mentioning the deadline for CFP done by the CFP team. 2. Ticket sales to open asap. The Venue team will be making sure to setup a event on explara and open the tickets asap and make the announcements with the help of social media team. This task should be completed by this Monday 30th May. 3. Venue team to coordinate and contact potential people for Keynote speakers based on input from the community(using the suggestions in existing discussion about this) Selection. 4. Keynote Speaker to be finalized asap. Deadline is June 14. 5. Sponsorship team to contact Satyaakam and use existing prospectus and template for contacting sponsors. Sponsorship to close One month before the event. 6. Once Event is setup and ticket registrations open, there needs to be a blog post posting the deadlines above. Regards Team PyCon India _______________________________________________ https://mail.python.org/mailman/listinfo/ncr-python.in http://bit.ly/pydelhi-mailinglist-guidelines

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Minutes of meeting on Thursday May 19th 2016
by qua non May 21, 2016

May 21, 2016

Hi folks, Now that the Venue for PyCon India has been finalized to JNU Convention Center, we are holding regular Thursday meets. We had our last meet on Thursday May 19th 2016. Here are the Main topics discussed in the meeting. - Venue team to follow up with Venu related tasks and start finalizing vendors for food, backdrops, advertising, banners, Welcome kit and batches etc . - Keynote: Time to start connecting with all the top voted for suggestions and enquire for their availability. - CFP: Core CFP team to start managing volunteers and decide on deadline for Closing CFP and finalizing schedule.(CFP should close 1.5-2 months before the event.) - Social Media team to send more posts spreading the word for PyCon India 2016 and ask for CFP's - Sponsorship team: to contact and Coordinate with each other for sponsorship related tasks, Satya has created some templates that can be re-used. *A separate mail to each of the Teams will be sent out soon detailing the above mentioned tasks and who to contact for more details.* If you haven't already volunteered for PyCon India 2016 please do so by filling out the following form. https://docs.google.com/forms/d/1Tb0gNAFEsWTx1mBare4kMmd6cKQVB4nQX5DScNZVwA… Regards Akkshay

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Venue for PyCon India sealed
by Peeyush Aggarwal May 14, 2016

May 14, 2016

Hello Pythonistas, After much research, discussions and ground work by the volunteers, we finally have sealed the venue for this year's PyCon India. The venue is "Convention Center, Jawaharlal Nehru University, New Delhi". We have 2 halls with capacity of 350 people, 3 lecture halls of 150 people and 2 seminar rooms(60 seats each). Apart from this, we also have two halls for open spaces as well. We would be using the money saved on venue booking for making the event for providing a better audio visual experience facilitating an interactive session between all halls at the time of keynote. Also, putting forward the discussion between few volunteers at the local community meetup at New Delhi on 14-05-2016, the pricing of ticket has been proposed as follows: Students & early bird: Rs 1000 Normal tickets : Rs 1500 Spot registration: Rs 2500 Further discussions about food, infra and other purchases is expected to take place over video conference the coming week. The schedule would be updated soon. Please provide your valuable feedback and suggestions on the above mentioned points. Best Peeyush Team inPyCon

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Help with Venue for PyCon India
by qua non May 11, 2016

May 11, 2016

Hi Folks, In case not all of you are aware the current slowdown in interaction with the mailing list for PyCon related tasks is cause we had a setback. Our existing booking for the SriFort was cancelled by Sri fort Authorities cause they have their own function that conflicts with our dates. They have further increased the booking price to be exactly double of what it was earlier. We have been looking for and have been in talks with other venues since then. In our efforts have have looked at almost every other place possible in delhi most are either not available or not big enough for our needs, we need main audi with 1000+ seating and two secondary halls with 300, 200 seating. We are currently in talks with IIT Delhi to book Dogra hall and accompanying seminar halls for this purpose. We are also in talks with people from J.P University in Noida for this purpose Currently our efforts are not really getting us anywhere so this is a call to the people out in the community.* **If some of you folks have some contacts in a place that you can get us a booking then please contact us and help out.*** Backup we are booking JNU, Convention Center if nothing else goes through. It has a seating capacity of hall 1 350 + hall 2 350. Lecture hall 1 150, Lecture Hall 2 150, Meeting room 60+. We are already past the deadline for Venue bookings so we will be finalizing the booking wishing the next seven days. If some one has contacts inside IIT Delhi or can help us some other similar capacity halls please contact us. Regards Akkshay

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